DCP Files App is one of the standard features on DCP. It helps to organize & managed your files on DCP Web interface.

You can access your DCP files with the DCP Web interface and create, preview (photos & pdf only), edit, delete, share, and re-share files. Your DCP administrator has the option to disable these features, so if any of them are missing on your system ask your server administrator.

You can create your own folders that are accessible by you only or you can share them with others as example below, an Annual Dinner folder has been created and is shared with Atikah.

You can also decide what rights / privilege to grant to other users, in the same example to Atikah, whether she is allowed to edit, create, delete, reshare and so on as seen below. You are in control.

You can share files and folders via public links.

A random 15-digit token will be created. The link will look like https://cloud.example.com/s/yxcFKRWBJqYYzp4.

A number of options are available for public folder shares:

• Read only to allow viewing and downloading
• * * Allow upload and editing* *
• With * * File drop* *, the sharee can only upload files to a folder without seeing the files that are already in that folder.

Select the file to be shared as link with others and click the share icon

A side menu opens and click the + sign next to the “Share link” to create link

A share link has been created and you may copy the created link to share with others

Before copying & sending the link to the other party, you can set certain set of rules & privileges such as: allow editing, hide download, password protect and etc as seen from the screenshot below.

Likewise, a whole folder can also be shared with others, if within a folder, contains a number of files which would be tiresome to share each file, one by one.

You can assign tags to files. To create tags, open a file to the Details view. Then type your tags. To enter more than one tag press the return key after creating each tag. All tags are system tags and are shared by all users on your DCP.

Then use the Tags filter on the left sidebar to filter files by tags.

Use the Details view to add and read comments on any file or folder. Comments are visible to everyone who has access to the file.

You can play videos in DCP with the Video Player app by simply clicking on the file. Video streaming by the native DCP video player depends on your Web browser and the video format. If your DCP administrator has enabled video streaming, and it doesn’t work in your Web browser, it may be a browser issue.

The DCP thumbnail system generates previews of files for all DCP apps that display files, such as Files and Gallery.

The following image shows some examples of previews of various file types.

By default, DCP can generate previews for the following filetypes:

• Images files
• Cover of MP3 files
• Text documents

Notes:
Technically DCP can also generate the previews of other file types such as PDF, SVG or various office documents. Due to security concerns those providers have been disabled by default and are considered unsupported. While those providers are still available, we discourage enabling them, and they are not documented.

While every DCP user may create their own personal folders on DCP, only the DCP Admin can create Group Folders and assign users or group(s) that can have access to the Group Folders. Group Folder is Top Folder or Main Folder.

Group Folder is marked with a group of people symbol:

Personal Folder which is shared with others is marked with share symbol:

Personal Folder that is NOT shared is without any symbols:

Overview of “Files” on DCP

The DCP Admin should first create the group that would be allowed to access to the Group Folder.

Example of an Accounts Department:

First, the DCP Admin to create Accounts Dept Group – all Accounts Dept staff shall be included in this group.

Second, the DCP Admin to create Group Folder, i.e. Accounts Dept Group folder.

Third, the DCP Admin to assign the Accounts Group to Accounts Dept Group folder.

Forth, with the above done, all the Accounts Dept staff can upload & share their files within the Accounts Dept Group folder. They may even create sub-folders. Other departmental staff are unable to access to this Group Folder (Accounts Dept Group Folder).

If you already an established Shared Folders structure on your local server, you may use DCP synchronization client to sync them up to DCP which can serve two (2) purposes:

1. You can now remotely access to your synched shared folders on DCP

2. Files in your local shared folders that have been synched to DCP are also being backup to DCP and keep your local files / data save from risks of fire, flood, theft, hardware failures, human errors & sabotage (we recommend to disable “delete” privilege for security reason).

Besides serving as backup, you will have file versioning to roll back to previous version in case of accidental deletion (if “delete” privilege is allowed on DCP), replacing the file with error version. Here is how DCP’s file versioning works:

To restore a specific version of a file, click the 3 dots to the left then “Details”, a side menu appears, then click the circular arrow or “Versions” to the left. Click on the timestamp to download the version of file required.

The versioning app expires old versions automatically to make sure that the user doesn’t run out of space. This pattern is used to delete old versions:

• For the first second we keep one version
• For the first 10 seconds DCP keeps one version every 2 seconds
• For the first minute DCP keeps one version every 10 seconds
• For the first hour DCP keeps one version every minute
• For the first 24 hours DCP keeps one version every hour
• For the first 30 days DCP keeps one version every day
• After the first 30 days DCP keeps one version every week

The versions are adjusted along this pattern every time a new version gets created.

The version app never uses more that 50% of the user’s currently available free space. If the stored versions exceed this limit, DCP deletes the oldest versions until it meets the disk space limit again.

DCP comes with synchronization client which makes things easy for:

• You will never forget to send files up to DCP, the Sync Client synch up the files for you automatically, unless your internet is down.
• If you have a lot of files to be uploaded to DCP, create a folder on local desktop, place all your files in that folder and with Synchronization Client, select & configure the folder for synching to DCP. Once done, by one click the folder with all the files would synch up to DCP. It is effortless and save you the times of uploading files one by one.
• Whatever changes or amendments you made to local files on your desktop (that are synched to DCP) would also be automatically updated to the same files on DCP – your collaboration parties would always have updated information / versions.
• If you disabled “Delete” feature on DCP, your staff could never delete files on DCP, as well as those same files that on their local desktops. No more accidental deletion or manipulation by your staff. Only the DCP Admin has the privilege rights to enable “Delete” and authorize the deletion of any files, if needed.
• If “Delete” feature is NOT disabled, any accidental files deletion on the local desktop can always be recovered from “Deleted Files” on DCP for restoration.
• Lastly, Synchronization Client helps to backup your files/data to DCP & protect against risk of hardware failure, fire, flood, theft, human errors & sabotage.

As seen the DCP synchronization client above, the Shared Folders located on C drive of the server / desktop have been selected & configured to synch to DCP. The Top Folders (Main Folders), Demo Accounts Dept and all its subfolders have been synched up to DCP.

While the above screenshot shows how the local shared folders have been synched and appeared on DCP Files, the below screenshot give a view of how the local shared folders that have been selected synch with DCP looks like, i.e. all selected local shared folders would automatically be marked with the sync client’s logo, i.e. DEMO ACCOUNTS DEPT, DEMO HR DEPT, DEMO SALES DEPT just a few samples.

Lastly, this is how your DCP log in page from web browser would look like:

In short, DCP allows you to have:

1. A centralize Cloud platform for management of your files and data

2. Access to your files and data, anywhere around the world as long as you have internet connection – remote working.

3. A common and yet private Cloud platform for your collaboration with others and ensure files and data are being transmitted efficiently and swiftly

4. Control over your users or collaborating parties of what they can do and cannot do with the privilege settings available on DCP

5. Replicate & backup your files and data to DCP and is a life saver in the event of hardware failures where you can still continue to work with your files and data synched and stored on DCP (provided with the correct settings).

The End.